Open roles
Studio coordinator
→ Department: Production
→ Location: LA area would be great, remote ok too
→ Type: Freelance, paid
We're Friends Everywhere
Friends Everywhere is a creative agency transforming brand, content, and operations for modern marketing teams. We help in-house organizations build stronger brands, create culturally sharp work, and operate with clarity, speed, and intention. We blend strategy, creative excellence, cultural fluency, and operational rigor. That gives clients a team that can think, make, and modernize the way they work. We're collaborative, curious, human-centered, and obsessed with building systems that empower people and protect creativity.
FE Beliefs
Creativity is strongest when supported by systems and clarity.
Trust, transparency, and communication are the foundation of strong partnerships.
Culture moves fast, and staying close to it helps us build work that resonates.
Meaningful structure empowers teams to do their best work.
Modern tools, smart workflow, and AI amplify creativity and impact.
Collaboration, honesty, and consistency shape how we show up.
Diverse perspectives make our work sharper, deeper, and more human.
Entrepreneurial spirit and passion for growth.
Role overview
The Studio Coordinator runs the calendar, project setup, onboarding, and studio events. You make the studio easy to work in, so the team can spend its time on the work. You support the project managers and the whole studio. You use modern tools and AI to keep the admin light and the details right.
Responsibilities
Own the studio calendar and keep meetings, reviews, and deadlines visible
Set up projects with the project manager, and complete the kickoff checklist
Onboard new team members and freelancers, including tools and access
Attend project meetings, document decisions and action items, and send recaps
Keep Monday.com up to date, along with asset trackers and project documentation
Cross-reference deliverables against what creative is presenting at each review
Plan and support studio events and culture moments
Support People operations and general studio administration
Use AI tools for notes, recaps, and scheduling, and check the details before they go out
Tools & technology
Monday.com and Slack
Figma, to follow asset grids and design files
Comfortable with AI tools. Not fluent, but comfortable.
Google Workspace and Dropbox
What we look for
Clear communication and clear documentation
Organized, proactive, and detail oriented
Comfort supporting several people and projects at once
A steady, helpful presence in a small team